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The importance of regular archiving and data security

TRONoffice is a back-end web application for managing code books, finances, material operations and a comprehensive overview of operations with analyses. It serves as support for the TRONpos cash register system. TRONoffic can be accessed with a username and password from virtually anywhere with an internet connection and from any device (personal computer, laptop, smart tablets and phones). Data security comes first, so we follow the most modern guidelines and standards when storing data.

In business operations and ensuring data security, a problem often arises if the company does not have a system for performing data backups. We must be aware that it is important not to have the most sensitive data stored in only one place. In terms of security, it’s a good idea for the company hosting the cloud solution to have two-factor authentication enabled. As the name suggests, two-factor authentication requires us to provide two pieces of information when logging into a website. When we log in to the site, we enter our username and password as usual, then wait for an additional code to be sent to our email address or phone, which we need to enter when signing up. This extra step goes a long way in protecting us from being hacked and accessing our data.

Data archiving in the cloud

A server only has a certain amount of storage space and availability, but when we reach this limit, we will need to purchase an additional server to increase the additional space. For example, let’s imagine that we are approaching the capacity of current servers. Now let’s imagine that our marketing team runs a promotion, and by doing so, the company gets a lot of traffic. Our current servers are already running at near full capacity, which means we don’t have the availability for these additional users, so we will need to purchase a new server to accommodate the additional availability, which takes time and money. Later, we may still use a small amount of resources from the new server, but they mostly go unused. This type of situation is common for businesses with seasonal turnover or businesses that are growing. With the cloud, we can scale up or down whenever needed and only pay for the resources we use, making the cloud extremely cost-effective. One of the biggest differences between cloud infrastructure and on-premises infrastructure is that we don’t manage physical equipment. This means we don’t have to worry about hardware space, power or cooling. These costs are often forgotten, but they can add up quickly. Depending on how many servers the business needs, additional space for this hardware needs to be rented. Powering and cooling infrastructure is a 24/7 task. With the cloud, we don’t have these additional costs (Executech, 2021).

Data archiving is an important part of data lifecycle management that allows us to preserve all important information. Data archiving can help administrators and end users easily find files in a fast and efficient way. A data backup is a copy of data created for the purpose of data protection and recovery. Data backups contain critical information needed for rapid recovery during data loss or other disasters. The data archive contains data that is kept for the purpose of long-term storage of information. Data archives often store rarely accessed data that is not critical for recovery or necessary for business continuity. Data archiving is often created as part of an overall data lifecycle management program. Organizations create data archiving policies, and the process is then fully automated by archiving software (Cloudnetapp, 2021).

Robust data security

Why is cloud storage so secure? First, the servers are located in warehouses that most workers do not have access to. Second, files stored on cloud servers are encrypted. This means they are encrypted, making it much more difficult for cybercriminals to access.

TRONoffice uses the HTTPPS (Hypertext Ttransfer Protocol Secure) protocol, which uses the SSL/TLS protocol to encrypt communications so that attackers cannot steal data. SSL/TLS also verifies that a website’s server is who it claims to be, preventing spoofing. This stops several types of cyber attacks. With HTTPS, data is encrypted in both directions in transit: going to and coming from the origin server. The protocol ensures the security of communication, so that malicious persons cannot see what data is being sent. Therefore, usernames and passwords cannot be stolen in transit when users enter them in the form. If websites or web applications need to send sensitive or personal information (such as bank account information) to users, encryption protects that information as well (Cloudflare, 2022).

Backup and restore

Since all data is stored in the cloud, backing up and restoring the same data is relatively much easier than storing the same on a physical device. Most cloud service providers are usually skilled enough to handle the data as well, so the entire backup and recovery process is much simpler than other traditional data storage methods. The current trend is for users to outsource data to service providers who have sufficient storage space with lower storage costs. A secure and efficient storage protocol is used to ensure the confidentiality and integrity of data storage. This protocol works using an elliptic curve cryptography construct and uses specific storage sequences to confirm data integrity (Spoorthy et al., 2014, pp. 309-310).

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